SOUTH WALES & MON. LADIES BOWLING ASSOCIATION 2022

 

CONSTITUTION

(Amended November 2021)

 

 

1.

The Association shall be called South Wales & Mon. Ladies Bowling Association, and it's Registered Office

shall be that of the Secretary of the day.

 

2.

Each club must be affiliated to the parent body, known as the Welsh Womens Bowling Association.

 

3.

The object of the Association shall be:

a) To promote and foster, and safeguard the level green game of bowls.

 

b) To act as arbitrators in all disputes between the clubs belonging to the Association.

 

c) To form a close alliance with other County Associations, with the object of including all the clubs

and Associations playing on level greens, to adopt and recognise the Universal Code of Laws.

 

d) To hold County Championships in 4 wood singles, 2 wood singles, pairs, 3 wood triples, and fours

competitions, County Tournaments.

 

e) To protect and safeguard the welfare of children and vulnerable adults entrusted to them.

 

4.

a) The Association shall consist of clubs residing in the South Wales & Mon. area.

 

 

5.

All clubs affiliated to the County must be affiliated to the Welsh Womens Bowling Association.

 

6.

Application for admission to the Association shall be made to the Honorary Secretary of the County,

accompanied by the names and addresses of the Office bearers, and the number of affiliated members.

 

7.

a) The Annual County subscriptions and affiliation fees to be revised annually.

 

b) Annual subscriptions and affiliation fees to be paid to the Honorary County Treasurer by

the second week in March, together with an updated list of all it's members. And a current

copy of the club's Insurance details.

 

c) Any club failing to pay the subscription within the time stated, shall forfeit all rights and privileges, and

will need to re-apply for affiliation.

 

d) Any new member joining a club after this date must be affiliated.

 

8.

The Association will have the power to elect Honorary Life Members for special services rendered to the

game of bowls. Such members will be entitled to attend the Annual General Meeting but will not be eligible

to vote, unless attending as a delegate.

 

9.

a) The Annual General Meeting shall be held in October of each year.

 

b) At least 10 days notice shall be given of all general meetings.

 

c) All members are allowed to attend the Annual general meeting,WITHOUT A VOTE.

 

d) One designated delegate from each club is entitled to vote at the AGM.

The Honorary President is only entitled to a casting vote.

 

e) A substitute for the club Secretary is allowed to attend the Annual General Meeting, and

Secretaries Meetings. At Secretary meetings only one vote per club is allowed. The

Honorary President is entitled to a casting vote if needed.

 

f) Election of Personnel and all major issues shall be decided on by a Secret ballot.

 

10.

a) At the Annual General meeting the Association shall elect the Officers of the Association for the

next 12 months, namely the Honorary Vice President, Honorary Secretary, and Honorary Treasurer.

At this meeting the existing Honorary Vice President shall automatically be elected to Honorary President.

 

b) The following positions of the Association will also be elected, Assistant Secretary/Minute

Secretary, League Secretary, Tour Secretary, Tour Treasurer, and Competition Secretary

and two representatives.

 

11.

Auditors to be put forward at the Annual General meeting.

 

12.

a) Nominations for the Honorary Secretary, Honorary Treasurer, and all Officers must be received

by the Honorary Secretary no later than 28 days before the Annual General Meeting each year.

Elections will take place at the Annual General Meeting.

 

b) Nominations for the Honorary Vice President can be submitted by any club member from the

appropriate section, having first received permission from the nominee.

 

13.

The Honorary County Secretary is only to receive propositions and /or resolutions for the Annual General

Meeting from Club Secretaries and not individual members. All propositions, resolutions and resignations to

be received by Honorary Secretary by the 1st of September.

 

14.

The Honorary Secretary or Minute Secretary shall keep a record of all business transactions at Committee

Meetings, and Annual General Meetings. The Honorary Treasurer shall render a full account of receipts and

payments for the previous year, duly audited to the Annual general Meeting.

 

15.

Any affiliated club may send in a request to the Honorary Secretary , to call a special general meeting of the

Association. This request must be in writing and must state the nature of the business for discussion. The

notice of the meeting will be brought before an Executive meeting, if they consider the matter to be of

sufficient importance, shall instruct the Honorary Secretary to call a Special General meeting within 28 days.

NO OTHER BUSINESS TO BE TRANSACTED AT THIS MEETING.