SOUTH WALES & MON. LADIES BOWLING ASSOCIATION

 

CONSTITUTION

(Amended November 2018)

 

 

 1.        The Association shall be called South Wales & Mon. Ladies Bowling Association, and it's Registered Office

             shall be that of the Secretary of the day.                            

 

 2.        The Association shall consist of bowling clubs having not less than NINE potential playing members, and

            each club must be affiliated to the parent body, known as the Welsh Womens Bowling Association.

 

 3.        The object of the Association shall be:

        a) To promote and foster, and safeguard the level green game of bowls.

 

        b) To act as arbitrators in all disputes between the clubs belonging to the Association.

 

        c) To form a close alliance with other County Associations, with the object of including all the clubs

            and Associations playing on level greens, to adopt and recognise the Universal Code of Laws.

 

        d) To hold County Championships in 4 wood singles, 2 wood singles, pairs, 3 wood triples, and fours

             competitions, County Tournaments.

 

         e) To protect and safeguard the welfare of children and vulnerable adults entrusted to them.

 

 4.     a) The Association shall consist of clubs residing in the South Wales & Mon. area.

 

 

 5.         All clubs affiliated to the County must be affiliated to the Welsh Womens Bowling Association.

 

 6.         Application for admission to the Association shall be made to the Honorary Secretary of the County,

             accompanied by the names and addresses of the Office bearers, and the number of affiliated members.

 

 7.      a) The Annual County subscriptions and affiliation fees to be revised annually.

 

          b) Annual subscriptions and affiliation fees to be paid to the Honorary County Treasurer by

              the second week in March, together with an updated list of all it's members.  And a current

              copy of the club's Insurance details.

 

          c) Any club failing to pay the subscription within the time stated, shall forfeit all rights and                                                                privileges, and will need to re-apply for affiliation.

 

          d) Any new member joining a club after this date must be affiliated.

 

 8.         The Association will have the power to elect Honorary Life Members for special services rendered to the

             game of bowls.  Such members will be entitled to attend the Annual General Meeting but will not be eligible

             to vote, unless attending as a delegate.

9.      a) The Annual General Meeting shall be held in October of each year.

 

         b) At least 10 days notice shall be given of all general meetings.

 

         c) All members are allowed to attend the Annual general meeting,WITHOUT A VOTE.

 

         d) One designated delegate from each club is entitled to vote at the AGM.

             The Honorary President is only entitled to a casting vote.

 

         e) A substitute for the club Secretary is allowed to attend the Annual General Meeting, and

             Secretaries Meetings.  At Secretary meetings only one vote per club is allowed.  The

            Honorary President is entitled to a casting vote if needed.

                

         f) Election of Personnel and all major issues shall be decided on by a Secret ballot.

 

10.    a) At the Annual General meeting the Association shall elect the Officers of the Association for the

             next 12 months, namely the Honorary Vice President, Honorary Secretary, and

             Honorary Treasurer.  At this meeting the existing Honorary Vice President shall automatically be 

             elected to Honorary President.

 

          b) The following positions of the Association will also be elected, Assistant Secretary/Minute

            Secretary, League Secretary, Tour Secretary, Tour Treasurer, and Competition Secretaries.

            and two representatives.

 

11.         Auditors to be put forward at the Annual General meeting.

 

12.     a) Nominations for the Honorary Secretary, Honorary Treasurer, and all Officers must be received

              by the Honorary Secretary no later than 28 days before the Annual General Meeting each year.

              Elections will take place at the Annual General Meeting.

 

         b) Nominations for the Honorary Vice President can be submitted by any club member from the

              section, having first received permission from the nominee.

 

13.        The Honorary County Secretary is only to receive propositions and /or resolutions for the Annual General

             Meeting from Club Secretaries and not individual members.  All propositions, resolutions and resignations 

             to be received by Honorary Secretary by the 1st of September.

 

14.        The Honorary Secretary or Minute Secretary shall keep a record of all business transactions at Committee

             Meetings, and Annual General Meetings.  The Honorary Treasurer shall render a full account of receipts

             and payments for the previous year, duly audited to the Annual general Meeting. 

 

15.       Any affiliated club may send in a request to the Honorary Secretary , to call a special general meeting 

            of the Association.  This request must be in writing and must state the nature of the business for discussion.  

            The notice of the meeting will be brought before an Executive meeting, if they consider the matter to be of

           sufficient importance, shall instruct the Honorary Secretary to call a Special General meeting within 28 days.

                        NO OTHER BUSINESS TO BE TRANSACTED AT THIS MEETING.

16.      a) The affairs of the Association shall be conducted by the Executive Committee, which will consist

               of the Honorary President, Honorary Vice President, Honorary Secretary, Honorary Treasurer,

               Assistant Secretary/Minute Secretary, League Secretary, Tour Secretary, Tour Treasurer, and

               Immediate Past President, and two representatives.

 

          b) The Executive Committee shall have the power to co-opt any member they so desire to fill any

              vacancy in their number, which may occur during the year.   Should the Honorary President

              not be able to fulfil her duties, then the Honorary Vice President shall preside.

 

          c) The Executive shall have the power to delegate its Officers to deal with any emergency

               that may arise.

 

          d) The Executive Committee shall have the power to adjudicate upon any dispute between clubs

              affiliated to the Association, as to the meaning or interpretation of the Laws of the game, or upon

              any point not covered by them.  The subject of the dispute must be made in writing to the Honorary

              Secretary, who will call a meeting of the Executive Committee for it's consideration. Parties may be 

              heard, only one on each side, and the decision of the Executive Committee (which shall be final)

              shall be conveyed in writing by the Honorary Secretary to all parties concerned.

 

17.        The Selection Committee shall consist of, The Honorary President, Honorary Vice President, Honorary

             Secretary, Honorary Treasurer, and Competition Secretaries, I.P. President.  The Honorary Secretary to 

             notify all clubs.  Secretaries of the team or teams selected for County Games.  Club Secretaries to inform

             those members of their clubs who have been selected to play for their County.

 

18.        Before members are considered for County selection for the Savegar Cup games, they must be affiliated

             by their club to the W.W.B.A. And make themselves available for at least 50% of league games each season.

  

 

19.        A Junior member is defined as being under 18 years of age on 31st March at the commencement of the

             season in question.

 

20.        All County players to travel with the team using the transport provided, or they will be required to pay

             the transport cost if travelling independently.

 

21.       Dress Code: 

        a) For all games correct bowling shoes must be worn.  For all County competitions and tournaments before

            semi-finals, regulation grey skirts/trousers/cut offs/ culottes/and white or club tops to be worn.

            Tailored knee length shorts may be worn.

 

          For all County competition and tournament semi-finals and finals, white regulation skirts/trousers/cut offs/

          culottes/and white or club tops to be worn. Tailored knee length shorts may be worn.

            

 

No alterations of, or additions to, the Constitution or rules above shall be made, except at the

Annual General Meeting, or at a Special General Meeting called for that purpose.

 

Note: The South Wales and Mon L.B.A. Constitution amended November 2018

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